Duty Drawback Audits

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An Extensive Duty Drawback Audit Process

At JMR we have very extensive Audit Process, we understand the importance of being compliant.  We Audit 100% of all our drawback claims to ensure that your company is in full compliance with U.S. Customs regulations also ensuring all your drawback claims are filed and liquidated at their full amount.

To accomplish this, we review every single one of your drawback claims. We request sample documents such as the Import Entry, Commercial Invoice and Packing List on the import side and Commercial Invoice and Proof of Export Documents (BOL, Shipping Label/POD, B3, Pedimento) on the export side.  We then compare the information within the data to the printed documents and make sure that the data is accurate – key fields include Import Entry, Line Number, HTS, Part Number, Quantity, UOM, Value, Duty, Export Date, etc.

We do this for every claim because we want you to have confidence in our work!

Getting Started With Duty Drawback Audits

Understanding Your Supply Chain

  • Where are you importing/exporting to and from
  • Is there a manufacturing process
  • Are you subject to any ADD/CVD or other tariffs

Identifying The Scope

  • Type(s) of drawback
  • Data requirements
  • Documentation requirements
  • Application process
  • Drawback timeline

Potential & Pricing

  • Provide sample data or A.C.E. access
  • Determine refund potential
  • Ensure documentation availability
  • Proposal provided based on potential and scope of work
  • Account transition to Drawback Development Team

Transitioning & Onboarding

Stage 1 – Analysis

  • Analyze refund potential
  • Analyze data available and review ACE data
  • Understanding of requirements/ actions need to compliantly transition drawback program
  • Identifying missed opportunities
  • Understanding current program and potentially offer best practice solutions

Stage 2 – Applications & Planning

  • Sign contract and POA
  • Set timeline for transitioning account to JMR
  • Create and submit all drawback applications (if needed)
  • Determine the timing of claims
  • Create an SOP around the customer’s exact business needs

Stage 3 – Filing

  • Data provided to JMR in agreed format
  • Data with leftover balances from previous program provided (if required)
  • JMR Audits Process with customer (Sample Documents etc.)
  • JMR IT will conduct an audit process of compiled data (Internal)
  • JMR Creates matching process behind the scenes (designations)
  • Designations and refund report reviewed with customer for approval
  • Assists customer with securing a bond (if needed)
  • JMR Prepares claim for filing and runs a test ABI
  • Submits claim to customs.

Stage 4 – Payment

  • CPB pays the claim within 4-6 weeks once accelerated payment is approved (bond required)
  • CPB will pay 4-6 weeks after liquidation on non-accelerated payments; liquidation is usually one year but could be longer

Compliance

  • JMR has our own proprietary software allowing flexibility to meet all our customers’ needs
  • JMR has 8 LCBs that specialize in Drawback only
  • Every account has at least one dedicated LCB assigned to work with our customers
  • JMR has a dedicated IT team that is trained and supervised by our LCBs
  • Ensure compliant transition from the previous provider (if required)
  • Manual Audits to ensure data accuracy and record retention of client
  • Analysis of import data vs. ACE (What is in CBP’s system)
  • All receipts and exports sales to ensure accounting method is applied correctly (J1)
  • Understand complex BOM that may container sequential leveling to ensure no duplicate filing (1313B)
  • Analysis of all ABI bounces

Data Experts

  • Seamless data exchange
  • Extensive EDI and XML capabilities enables us to connect and feed data into any ERP system (SAP, Oracle, etc.)
  • Value and trade agreement reconciliation experts
  • Customized reporting
  • ISO 27001 Certified

Our Process

  • Data Analysis
    • Inaccuracies are classified and organized
  • Clean-up
    • Data is cleansed of redundancies/anomalies
    • Underlying causes of the problems are addressed
  • Verification
    • Simulation examines if the issues are properly addressed
    • If not properly addressed, notices direct the operator to go back and correct the error

Speak With Our Experts

Curious to learn more about our duty drawback, customs brokerage, freight tracking, and freight forwarding services?  Send us a message and our expert team will get back to shortly.