Port Filings 

A port filing is a message sent to the port of discharge, communicating which vessel the specific container is traveling on and the vessel’s intended destination. Port filings also include the shipment’s export declaration documents and other relevant entry documents relating to the shipment. 

Port filings are a key part of the shipping process and are sent once a shipment has been given export clearance. The process is relatively the same for exports and imports, but different countries may vary regarding what is specifically required in a port filing. 

What Is the Purpose of Port Filings? 

The main purpose of a port filing is to alert the port about an incoming container. The port can then review the required certifications for the shipment before it enters the country, plan how it will store the container, and implement any additional safety procedures as necessary if a container holds restricted or hazardous materials. Port filings also aid in preventing the smuggling of goods. 

Who Is Responsible for Submitting a Shipment’s Port Filings? 

Once the shipper has provided all of the relevant information and export clearance has been given, it is typical for the contracted carrier or the NVOCC (non-vessel operating common carrier) to send the port filing through. While the shipper or customs broker can take on this responsibility, port filings are normally sent by the carrier.